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Creating a Recurring Payable

Rent every month. A software subscription every month. A cleaning contract, an annual license. These expenses come back on a schedule, and re-typing them every time is exactly how one gets forgotten. A recurring rule tells Veetz the pattern once, and it keeps generating the next bills for you.

When to Use It​

Choose a recurring rule for any expense that repeats on its own schedule, with no fixed end tied to a single purchase:

  • monthly rent;
  • a software subscription;
  • a cleaning or maintenance contract;
  • any regular, repeating service.

If instead you are splitting one purchase into parts, use an installment plan — see Creating an Installment Payable.

Opening the Form​

On the Accounts payable screen, click the + (add) button. At the top of the form, choose Payable type → Recurring rule.

Filling in the Identification​

Complete the Payable identification section as usual — Organization, Supplier / Payee name, Title, Category, Currency, and Amount. Here the Amount is the value of each occurrence (for example, one month's rent).

Setting the Recurrence​

In the schedule section, describe the pattern:

  • Frequency — how often it repeats: Daily, Weekly, Monthly, or Yearly.
  • Interval — the gap in that frequency. With Monthly and an interval of 1, it repeats every month; with 2, every two months.
  • Due day — the day of the month the bill falls due (for example, 5 for rent due on the 5th).
  • Start date (required) — when the recurrence begins.
  • Occurrences — an optional limit on how many bills to generate. Leave it empty for an open-ended recurrence, or set a number to stop after that many.

For example: Frequency Monthly, Interval 1, Due day 5, Start date this month creates a rent bill due on the 5th of each month.

Saving​

Click Save. Veetz creates the recurrence and the upcoming bill, which now appears in your list like any other — ready to be tracked and paid.

How recurring bills appear

Each recurring occurrence shows up as its own bill on the Accounts payable screen, with its own due date and status. You pay each one as it comes due, just like a single bill — see Recording a Payment.

Next Steps​

If you encounter any difficulties during this process, do not hesitate to contact our support.