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Accounts Payable in Veetz: A Complete Overview

Every clinic has money going out, not only coming in. Rent, suppliers, software subscriptions, a new piece of equipment paid in installments, the monthly cleaning contract — each of these is an obligation with a due date and a value. When these live on sticky notes and spreadsheets, something is always forgotten until it is late. The Accounts payable area of Veetz gathers all of it in one place, so your clinic always knows what to pay, to whom, and when.

This guide is your map of the module. Each task has its own detailed tutorial, linked below.

Who uses this module?

Accounts payable is designed for clinic managers, owners, and the staff responsible for finances. If you don't see Accounts payable in your sidebar, ask the administrator of your workspace.

Finding Accounts Payable​

Open the left-hand sidebar and click Accounts payable. The module opens on its main screen, where every bill is listed, filtered, and followed.

An internet connection is required

Accounts payable always works online, so your financial records stay consistent across every device and every member of your team. When there is no connection, Veetz shows the message "Accounts payable requires an internet connection." — reconnect and the screen works normally again.

What You Can Do Here​

  • Register a single expense — a one-off bill, such as a purchase from a supplier or a repair. See Creating a Single Payable.
  • Control an installment purchase — split a total into several dated installments, such as equipment paid over 6 months. See Creating an Installment Payable.
  • Follow recurring expenses — rent, subscriptions, and contracts that repeat every month. See Creating a Recurring Payable.
  • Know what is due — today, in the next seven days, or already overdue, using filters and shortcuts. See Exploring Accounts Payable.
  • Record payments — full or partial, with the payment method used. See Recording a Payment.
  • Keep documents organized — invoices, bank slips, contracts, and receipts attached to each bill. See Attaching Financial Documents.

Single, Installment, and Recurring: The Key Idea​

When you create a payable, Veetz asks for a Payable type. Choosing the right one is what keeps your financial control clean:

  • Single payable — one bill, one due date. The simplest case.
  • Installment plan — one purchase divided into several installments, each with its own due date and value. Ideal for a financed purchase.
  • Recurring rule — an expense that repeats on a schedule, like a monthly rent or an annual license. Veetz keeps generating the next bills for you.

Each type is covered step by step in its own tutorial.

Organizations: One Financial View per Company​

If you manage more than one company or unit, every payable belongs to an Organization. You select the organization at the top of the screen, and the list shows only the bills of that company — so each unit keeps its own clean financial picture. Learn more in Organizations.

Where to Start​

If you are new to the module, follow the tutorials in the order of a typical routine:

  1. Exploring Accounts Payable — the main screen: filters, shortcuts, indicators, and the bill list.
  2. Creating a Single Payable — register your first expense.
  3. Creating an Installment Payable — split a purchase into installments.
  4. Creating a Recurring Payable — automate rent, subscriptions, and contracts.
  5. Recording a Payment — register full and partial payments.
  6. Attaching Financial Documents — keep invoices and receipts together.
  7. Accounts Payable FAQ and Best Practices — quick answers and habits that keep your finances tidy.

If you encounter any difficulties during this process, do not hesitate to contact our support.